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Showing category "Project Management" (Show all posts)

Use These Six Tips to Improve Project Meetings

Posted by on Thursday, August 13, 2015, In : Project Management 

It seems everyone dislikes meetings - except when it is your turn to call one. Your job is to keep the meeting focused and make it as valuable as possible to the attendees. Here are the six tips to help you.

 

Tip 1. Start with the end in mind

To make sure you get the most out of your meetings, you need to plan them wisely. First understand the purpose of the meeting. Is it for status? Is it for a decision? Is it for brainstorming? Make sure you and the attendees know the desired outcome of gett...


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Four Essential Techniques to Manage Documents in Your Project

Posted by on Wednesday, July 29, 2015, In : Project Management 

Document management software will go a long way to helping you organise and manage the documents of your project. But you still have to make sure the documents get to the right place. These same techniques apply if you are not using document management software. It is just that you do them manually.  Read more on http://www.clearprojectmanagement.com.au/clear-tips.php

Document management software will go a long way to helping you organise and manage the documents of your project. But you s...


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Five Things to Know About the Critical Path

Posted by Johanna Johanna on Wednesday, July 22, 2015, In : Project Management 

The critical path refers to the sequence of activities that must be completed on time for the entire project to be completed on time. It is an important aspect of your project schedule.
Here are five things to know about the critical path.

1.    Float refers to schedule flexibility

On every project, no matter how complicated, there are always some activities that can be started earlier or completed later without jeopardizing the final completion date. This flexibility between the earliest ...


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Nine Ways to Lead Your Team on Late Change Requests

Posted by on Tuesday, June 2, 2015, In : Project Management 

They say the only sure things in life are death and taxes. However, there may be a third – project scope change. Project changes usually result from two causes. First, the stakeholders do not understand all of the details and nuances of what they need at the time you ask them. The second reason for project change is that the business is changing, the industry is changing and the world is changing. The needs of your project may change as well.

Usually scope changes are not much of a proble...


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Where Do Project Managers Provide the Most Value?

Posted by on Wednesday, May 20, 2015, In : Project Management 

Not everyone believes in project managers.  Some people say project managers are simply bureaucrats that push paper and don't provide value to the project. Other's think they know about useless processes but not about the real work of the project.

There are many fine and capable project managers. However, that doesn’t mean that everyone is competent, or that even the capable ones are perfect. Poor project management can still negatively impact the success of the project.

I think poor pro...


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Five Strategies for the Responding to Risks

Posted by on Tuesday, April 28, 2015, In : Project Management 

Identifying risks is only the start of the risk management process. If you identify a risk you are obligated to create a risk plan to respond to the risk. You should record and rate all risks in a risk register and create a risk response for all “high” risks. There are a number of general options that the project manager should consider for responses.

1.    Leave it.
In this approach, the project manager looks at a high risk and decides to do nothing. This can happen for one of two reason...


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Five Communication Techniques to Use on Your Projects

Posted by on Friday, April 24, 2015, In : Project Management 

Many people think "managing communication" is the most important of the project management processes. If you think about it, over half of the time you spend managing projects involves some element of communication. Here are five techniques to help you be more effective.

1.      Use appendices for status report details.

You want to focus on meaningful information in the status report. However, you may find that some of your audience finds meaning in the exceptions while others find meaning...


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5 Tips For Planning Your Project

Posted by on Thursday, April 16, 2015, In : Project Management 

Got a new project to manage? Excellent! But where do you start? The first few days (or weeks) can be daunting as you work out what needs to be done. Get your project off to the best start with these... 5 Tips For Planning Your Project

OK, let's get started!

Tip #1: Establish your team
You can't manage this project by yourself, so start off by working out who is going to help you get it done. Your project sponsor may already have some ideas about who will be on the team, so talk to them and ...


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Proving the Value of Project Management

Posted by on Monday, November 24, 2014, In : Project Management 

There are quite a number of challenges trying to prove the value of project management. However, this does not mean we have to throw up our hands and give up. There are some ways to derive the value. 

1.      Estimate benefits based on industry analysts

If you have nothing else, you can always take someone else’s word for it. There are reports from the Project Management Institute and some consultancy groups that show savings and project improvements associated with the use of project managem...


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7 Questions To Ask About Project Scope

Posted by on Friday, May 9, 2014, In : Project Management 

When starting a new project, the amount of work to do can seem overwhelming. There’s planning, resourcing, budgeting, communications and quality to manage. But the place to start is with the project scope.

The scope of the project is what you are actually going to deliver. Scope defines what the project team will be working on and can help you set priorities if you hit conflicts on the project. You will work with your project stakeholders and your sponsor to define the exact scope of the pro...


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The Pros and Cons of Remote Project Management

Posted by on Friday, May 2, 2014, In : Project Management 

You’ve got to love technology. It wasn’t too terribly long ago that everyone thought faxing was amazing. The image came across on the other side on a long, scrolling piece of thermal paper that looked similar to a big roll of toilet paper. Plus, you needed to read the fax pretty quickly because the image seemed to fade and disappear in just a matter of weeks. Regardless of minor inconveniences, it was remarkable that documents and images could be transmitted from one side of the world to ...


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6 Steps to Manage a Process Improvement Project

Posted by on Friday, April 25, 2014, In : Project Management 

We’ve all heard the time-tested, “if it ain’t broke, don’t fix it,” and have probably applied it to many situations. If something is working, why go in and make changes? On the surface, this statement seems valid; in the context of today’s marketplace, it is very flawed. Companies can’t afford to wait until a product or process breaks in order to fix it or make it better. There are times when something that is working just fine needs to be thrown out the window and something new...


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Five Techniques to Get a Project Back on Budget

Posted by on Friday, April 18, 2014, In : Project Management 

Project managers need to manage costs on their project. The sponsor has agreed to pay a certain amount of money for a certain solution. If the solution ends up costing more than anticipated, the solution may or may not make as much business sense.

If you find your project is trending over budget, you must first validate the cause. If you can determine the cause, you will have a much better idea of what options are available to try to get back on track. There are a number of techniques you ca...


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Five Ways to Convince Executives of the Value of Project Management

Posted by on Friday, April 11, 2014, In : Project Management 

Project management practices provide value to all organisations. The exact argument to use for convincing executives is going to be different from company to company because every company has a unique culture and unique problems they face. But some common benefits should be achieved in all organisations.

1.  
Better Estimating, Planning and Project Definition

How many times have you heard about or been involved in a project that was not as successful as it needed to be. Did you ever spend tim...


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How Your Organisation Culture Influences Your Project Success

Posted by on Friday, March 21, 2014, In : Project Management 

It should come as no shock to learn that some organisations are better than others at managing projects. There are probably no organisations that have a 100% success rate, and hopefully none have a 0% success rate. However, some organisations definitely perform at a higher level than others.

There are a number of organisational factors that influence your ability to deliver projects successfully. Your organisation’s culture has a lot to do with the success rate of your projects.

The ter...


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Four Tips to Deal with Uncertainty on Long Projects

Posted by on Friday, March 7, 2014, In : Project Management 

     Many long projects start off with a lot of uncertainty. You may not be 100% sure of the resource requirements, the final deliverables, the cost, schedule, etc. There may be many risks. The good news is that project managers deal with the uncertainty associated with large projects all the time, and it is very likely that you can be successful. Here are a couple tips to consider, depending on what you think will work best in your situation.

    1.    Break the work into smaller pieces

    T...


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10 Tips for Communicating to a Non-Technical Audience

Posted by on Thursday, December 20, 2012, In : Project Management 

Project managers and technologists (geeks) are detail-oriented folks with a precise way of describing things, especially when those “things” are requirements or product descriptions. However, other people may be less interested in absolute truth and more interested in generally correct information. When a project manager talks with customers, potential customers, executives or project stakeholders, finding the right level of detail and “representation schema” (mental model) can be cha...


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10 Tips for Good Meeting Minutes

Posted by on Monday, July 9, 2012, In : Project Management 

Minutes help with project communication – they ensure people have a common understanding of what the meeting was about, and they serve as a permanent record. They can be especially useful for people who were not able to attend the meeting in person. So here are 10 tips for writing good minutes.

1. Write minutes while you still remember

Don’t leave writing up your minutes until the project meeting is a distant memory. If you can’t remember everything, get someone else to read you...


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6 Steps to Initiate Projects Successfully

Posted by on Wednesday, June 27, 2012, In : Project Management 

Numerous projects never even get past the detailed planning phase and the main reason for this is because they have not been defined and scoped properly and as a result there is no buy-in into the project or sponsorship is lacking.

Following the following six steps to initiate your projects quickly and efficiently, should ensure that they get the correct buy-in and sponsorship from senior management, which will ensure their survival.

Step 1: Create a detailed business case.

This must be done in ...


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15 Common Mistakes in Project Management

Posted by on Friday, June 22, 2012, In : Project Management 

Some organisation’s projects have been unduly criticised for being poorly planned and managed and having unrealistic cost and time projections assigned to them.

Here I highlighted the most apparent mistakes in project management!

1.   Ineffective Communication:
Support from Stakeholders and Steering Committees is absolutely crucial to a project. This can only be achieved if communication is effective and appropriately targeted. Meet regularly, always keep them in the loop with quick and p...


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